Employment & Internships


NCMJ Temporary Editorial Assistant

The North Carolina Medical Journal seeks an editorial assistant for a part-time assignment for the Fall 2022 semester, with potential to extend beyond that timeframe. This person should have an interest in academic publishing and ideally be currently enrolled in a graduate program related to public health, policy, health care administration, medicine, or health communication. This position will have variable hours (no more than 10 hours/week) and can be remote. This role may complement another graduate assistantship.

The editorial assistant will report to Managing Editor Kaitlin Ugolik Phillips and be the primary point of contact for authors submitting original scientific research. In this capacity, the person hired will serve as liaison to the journal’s two scientific editors. Additional responsibilities may include copy editing, fact checking, proofreading, and providing support for additional editorial and publication needs of the NC Medical Journal.


  • Manage scientific article submissions

o   Receive submissions and maintain ongoing communication with authors

o   Determine relevance to journal and assign articles to scientific editors

o   Secure peer reviewers and maintain peer reviewer database

o   Maintain submission logs and publishing timeline

o   Update and maintain peer reviewer database

  • Provide copy editing and proofreading support
    • Review accepted manuscripts for adherence to journal guidelines
    • Ensure proper formatting, clarity of content, and accuracy of citations


  • Advanced degree or advanced degree in progress
    • Bachelor’s degree required
  • Research background – ability to interpret quantitative and qualitative research and translate to a broad audience. Previous publication is a plus but not required.
  • Highly organized, strong attention to detail
  • Excellent writing skills
  • Experience with copy editing
  • Experience with reference-management software a plus

Hours and Salary

  • Approximately 10 hours/week
  • $22/hour
  • Remote or hybrid schedule (NCIOM office located at 630 Davis Drive, Morrisville, NC 27560)
  • Flexible hours (will be expected to attend twice-monthly virtual staff meetings and may attend issue development meetings as time allows)


Please send resume and cover letter to kaitlin_phillips@nciom.org by September 21 at 5pm EDT.